Graphic Recording FAQs

Graphic recording (also called scribing or visual note-taking) is great for:

  • Events and meetings where information density is high and being delivered or processed verbally (keynotes, panels, meetings, ideation sessions, workshops).
  • Giving attendees a high-level view of the conceptual content, patterns, and key ideas and are not as interested in capturing highly granular or technical data, for example: precise product specifications, software demos or code.
  • Events and meetings that invite ideation, collaboration, capturing shared vision, or making decisions.

Meetings and conferences are mostly about the words — spoken or written. That means there's a neurological disconnect between the information your attendees receive and how their brains prefer to process it.

Visual note taking taps directly into our incredible ability to process visual information! Consider these facts:

  • Two-thirds of the electrical activity of the brain is devoted to vision when the eyes are open. SourceGraphic recording engages eyes and brains.
  • Adding visuals to a spoken lecture increase retention after three hours from 25% to 80%. SourceGraphic recording helps your attendees remember what they learned at your event.

Graphic recording is surprisingly quiet and unobtrusive. While attendees do check to see what the graphic recorder is doing, they direct most of their attention to where the action is, the speaker and their presentation. In fact, graphic recording actually supports the speaker's content, both during the talk at the end, and when the finished graphic sums up the presentation in a dramatic and memorable way.

No problem — graphic recording doesn't interfere with the projection in any way.

Yes. Graphic recorders capture the key elements of an event with live sketch notes. Graphic facilitators actively incorporate visuals into a group process, for example, as an aid to a brainstorming session or as part of an exercise where participants contribute to a piece. We are primarily graphic recorders, though we work with facilitators quite frequently.

We typically work on 40"x 60" foam core boards, on rolls of paper mounted on a wall, or backing board, or digitally on an iPad. But anything that can be drawn on can be potentially used.

We bring everything we need if the event is within driving distance. If not, we will source any materials needed for you.

They are yours to keep. Many clients like to display them as works of art that commemorate and explain their event long after it's over.

Generally, we like to have an agenda outline and, if possible, any slide presentations. It's also common for clients to want to meet before the event and talk over what will take place. But graphic facilitation is mostly about listening in the moment, and so can be quite effective without any preparation at all.

For starters, you’ll see your event content synthesized and distilled in real-time into highly shareable, beautiful, and memorable content. In addition, clients receive:

  • Up to 8 hours of content captured per day of your event
  • High-resolution digital versions of the final images
  • All of the original art created at the event
  • All rights to the images (though attribution is much appreciated)

We will consider half-day or hourly rates for work in the Philadelphia/Southern New Jersey area. However, please understand that whatever the length of the engagement, there is also travel, setup and image post-processing time to take into account. We're happy to suggest additional ways you can use the graphic recordings we create to maximize your investment!

First, contact us so we can review the objectives and specifics of your event and provide you a detailed quote. Next, we'll send a Letter of Agreement that will serve as a contract, and sign any NDA or service agreements you require. Once you've approved/signed the Letter of Agreement, we'll schedule a call to go over your agenda and logistics. Immediately after the event is over we'll send you the cleaned-up, digital images and an invoice for the fee and any additional expenses.

“The visuals Terry created at our MontCo Anti-Hunger Conference were so vibrant and compelling. Terry really captured the essence of our discussions. We will be referencing his creation in our planning for months to come.”

Tamela Luce

Healthspark Foundation

“The visuals Terry created at our MontCo Anti-Hunger Conference were so vibrant and compelling. Terry really captured the essence of our discussions. We will be referencing his creation in our planning for months to come.”

Tamela Luce

Healthspark Foundation
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